Hiring a Virtual Office Assistant for Your Construction Company

As a construction business owner, your time is your most precious resource. However, finding the time to handle all the financial reports, business expenses and other financial management can be a tedious and time-consuming project.

Many construction companies have discovered the game-changing benefits of hiring a virtual office administrator to free up time, become more efficient and help handle construction bookkeeping and accounting services.

At Virtual Construction Assistants, we are here to help you find the perfect virtual construction accounting employee for your construction company. We have helped countless construction companies deal with large administrative work with the help of a virtual office administrator.

Not sure if hiring an office assistant for construction company is a good idea? Here are some common questions we hear from executives like you as they decide to hire additional virtual help.

What will a Virtual Office Administrator do for my construction company?

Each construction company will benefit differently from a virtual assistant. And with our help, you will be able to find someone that fits exactly the job description you are looking for.

Generally speaking, virtual office administrators can support your construction company with a wide range of tasks, leaving you free to focus on strategically growing your construction projects.

They can help with managing invoices, scheduling meetings, running accounting software, supporting accounts payable and bookkeeping records, accounts receivable, track job costing, and maintaining accurate construction project financial records, expense reports and more!

With this support, you will be able to free up more time for your team and become more efficient in your record-keeping and organizing.

What are the duties of an administrative assistant in construction?

Virtual assistants in the construction industry can play a jack-of-all-trades role to help support your business. A few examples of duties and tasks they can help with include:

• Create and update project schedules
• Monitor project progress and identify potential issues
• Maintain project documents and records
• Tax preparation
• Prepare invoices and track payments
• Prepare financial reports and forecasts
• Payroll management
• Email Management
• Answering phone calls
• And so much more!

When you work with our team, we will sit down and understand exactly what kind of administrative support you need, then craft a construction admin assistant job description that fits your needs.

How can I trust a Virtual Administrator I have never met?

We completely understand your worries, but we want to assure you that we take the security of your construction business information very seriously. Every virtual administrator we work with has been carefully screened and checked, including their background and references.

On top of that, we have strict confidentiality agreements in place with each of them to safeguard your important data. Building trust with our clients is one of our top priorities, and we want you to feel secure and confident in your relationship with your virtual construction assistant!

Will a Virtual Office Administrator understand the construction industry?

Absolutely! We understand that the construction industry has its own set of unique processes, terms, and challenges.

To ensure that you get the best possible support, we can connect you with skilled administrators who have extensive experience or are specifically familiar with the construction industry. Our team recognizes the really important role that construction industry knowledge contributes to a successful construction company, and we are dedicated to helping you find the right support to achieve your goals.

Whether you need help with project management, budgeting, or other administrative tasks, we are here to help.

Do I have to provide office space and equipment?

No! That is one of the great things about hiring a virtual assistant — there is no need to spend money on overhead costs associated with an in-office employee. Without spending money on additional labor costs, office space, equipment, or other supplies, you can keep your overhead expenses and job costs lower while still benefiting from the help of a virtual assistant.

Can an office assistant for construction company really improve my business efficiency?

Having an office assistant for construction company to take care of your everyday administrative tasks can be a game-changer for the productivity of your construction businesses.

When someone else is in charge of handling tasks like scheduling appointments, managing emails and phone calls, and organizing files, you will have more time to focus on the bigger picture, such as growing your business and building stronger relationships with clients.

Just imagine the impact it could have on cash flow and your workday – no more distractions or interruptions and more time back to focus on all the best parts of your business.

Can they help with financial recordkeeping?

There are really countless ways a virtual assistant can help with your bookkeeping and accounting needs. From tracking financial transactions to using your accounting software to track revenue recognition, an office assistant for construction company can help with all your construction accounting and bookkeeping services needs.

If you are also looking for someone to track business expenses and manage a separate business account, we can help you find assistants that have industry experience and know how important accurate bookkeeping is. Virtual Construction Assistants can help you find and hire the best construction administrative support.