Bringing a new employee into your construction business is a big decision! Construction business owners want to ensure it is not only a good cultural fit but also a trusted and reliable employee who can get the job done.
At Virtual Construction Assistants, we will help you take the guesswork out of hiring a construction administrative assistant and provide you with support along the way. We are not just the hiring project manager — we are your partner every step of the way.
As you start the hiring process, it is important to understand a few things so you can pick the right construction administrative assistant for your team and your specific administrative needs. Once you have outlined what you need and have a clear understanding of the hiring process, we will help you find the right candidate to solve your specific administrative needs.
Keep reading to learn how to hire the right virtual construction administrative assistant!
Understand the type of administrative support you need
The first step in hiring a virtual construction administrative assistant is to know exactly what kind of help you need. Do you need help with accounting or bookkeeping tasks? Or do your construction project managers need additional administrative support to get their special projects complete?
Before we can find you the perfect construction administrative assistant, we need to know where they can help! A virtual assistant can help in areas like:
- Project coordination
- Accounting
- Purchase orders
- Change orders
- General office duties
- Marketing and communication
- Financial record keeping
- Organization of documents
- And many more other duties!
As we get to understand your needs, we can make some suggestions on the level of previous experience or level of responsibility the ideal candidate should have.
Key Things to Consider When Hiring for the Construction Administrative Assistant Job
When hiring a virtual assistant for your construction business, you want to consider the following factors to ensure you find a good fit and that the experience is a success for everyone.
Previous experience
Depending on the skills and administrative tasks you need help with, it is important to consider how much previous administrative experience in the construction industry you are looking for. While being familiar with construction operations and workflows can be beneficial, if you are looking for someone to complete non-industry specific tasks like ordering office supplies or organizing files, it might not be necessary to have a history of construction experience.
Trust and Security
Your construction administrative assistant could be handling confidential information, making trust and data security a big factor in your hiring process. We can help ensure that your chosen virtual construction assistant follows the correct security protocols to protect sensitive data and maintain trust. We will also help conduct background checks on candidates to ensure they meet your standards.
Cost and budget
Adding a new team member always requires some time and thought into how much you can afford to pay the position. One of the great things about hiring a virtual construction administrative assistant is that they are paid hourly and do not require additional benefits and office space like other construction management staff. This ensures you are only paying for the work completed, which can help you save costs while still getting the support you need.
Communication
Anyone in the construction industry knows that communication skills are essential to success. We will help you find a construction administrative assistant who is responsive and proactive—one that will not leave you hanging in critical situations. From answering incoming phone calls to communicating travel arrangements, the construction administrative assistant job requires comfort and confidence in all areas of communication.
Time management skills
In the construction industry, being able to juggle multiple tasks while managing time is essential to ensuring jobs are completed on time and according to deadlines. A construction administrative assistant should also have great time management skills to prioritize tasks and make sure everything gets done accordingly.
Interview Tips and Tricks
One of the great things about working with our team is that we will make the hiring, recruiting and onboarding process simple and straightforward.
We will present you with qualified candidates that fit your requirements and allow you to decide which construction administrative assistant candidate is best for your company.
As you conduct the interviews, we encourage you to discuss your specific expectations and ask questions about their previous experience to ensure they are the right fit for you. Depending on the type of administrative assistance you need, getting a better understanding of past construction projects or administrative duties can be helpful.
Onboarding and Hiring
After setting up and onboarding your virtual construction assistant, it is important to maintain regular communication and have regular check-in meetings. While our team will help facilitate the progress meetings, scheduling these on your own can help you build rapport with your construction administrative assistant and ensure they are performing as you expect them to.
As part of the onboarding process, it can be helpful to review the job description specifically with your construction administrative assistant to clearly define the responsibilities they are expected to handle. From managing pay requests to liaising with a general contractor, this is an opportunity for you to set those expectations with your construction administrative assistant from the start.
Continuing to check in and discuss their performance can help build a great working relationship with your virtual office manager!
Project Manager For Virtual Administrative Support
Our team at Virtual Construction Assistants has helped countless construction companies add virtual administrative support to their construction business to improve their customer satisfaction and drive efficiency.
We are here to help you find a construction administrative assistant who can take the burden of tedious administrative duties off your plate so you have more time to work on the strategic side of your business.
Not sure where to start? Give us a call or reach out today. We cannot wait to help you hire for the role of a construction administrative assistant job!
