Benefits of Adding an Administrative Assistant in Construction Company

Whether you are the CEO of a fast-growing startup in the construction industry or a small construction business owner just starting out, finding the time to prioritize tasks and tend to tedious administrative duties can be difficult.

But when you hire a virtual assistant for your construction company, you get to focus on your key strategic projects and keep your business on track. At Virtual Construction Assistants, we will help you find the construction administrative assistant that fits in with your company and your specific needs. We are your partner in the hiring and onboarding process and are here to take the hiring heavy lifting off your plate.

Are you on the fence or not sure if hiring an administrative assistant is the right move for your construction business? Here are ten benefits of hiring a virtual construction administrative assistant.

1. More time for strategic projects

Let’s face it, finding the time to complete general office duties like expense reports and making travel arrangements for construction managers can be a challenge in the midst of running a construction business. But, that is where a construction administrative assistant can help. With added construction administrative assistant support, you will have more time to focus on strategic projects that actually help grow your business.

2. Save on overhead costs

One of the great things about hiring a virtual administrative assistant is that you will save on your overhead costs. You will not need to worry about equipping them with a desk in your office or supplying different employee benefits like healthcare. Since a virtual administrative assistant works remotely and is paid only for the work you need them to complete, you will be able to save money as compared to a full-time hire.

3. Get added administrative support

Have you ever wished you had another pair of hands to keep up with those clerical and administrative tasks that take up your time? With a construction administrative assistant, you have just that. A virtual administrative assistant can manage a broad range of administrative tasks. Some of the tasks are scheduling, marketing, updating project status, ordering office supplies, human resource tasks, record keeping and more.

4. Flexibility for when you need added help

The construction industry can be a seasonal business where business fluctuates depending on the time of year, amount of ongoing projects and construction flow. So, throughout the year, the type and amount of administrative support you might need can fluctuate. But when you hire a construction administrative assistant, you can hire help for exactly when you need it. This can give you added support during your busy seasons but allow you to save money when business is slower.

5. Continued support across time zones

Let’s face it, the construction industry does not always stick to the traditional 9-to-5 working hours. The construction administrative assistant job is meant to provide flexibility across your service hours to ensure your customers have support when they need it — no matter the time of day. This can give your project managers a better work-life balance and give you peace of mind that your incoming phone calls are answered.

6. Specialized skills and expertise

One of the great things about hiring a construction administrative assistant is that you can find an employee that has specialized skills across different areas. For example, we can help you find an administrative assistant with construction experience or someone that has specialized marketing or human resources skills. Whether it is construction management, data entry, or project and time management skills, you can pick a construction administrative assistant who fits the specific business needs you have.

7. Help with hiring and onboarding

Did you know that your construction administrative assistant position can help you with your hiring and onboarding? We can help write a unique job description for the construction administrative assistant job to ensure you find someone with previous experience training and onboarding team members to help your HR team with their workload.

8. Minimal impact on turnover

When you lose employees or a team member leaves, it can negatively impact your team’s morale and affect the workflow process. But, since a construction administrative assistant works virtually and often asynchronously, they have less impact when or if you no longer need their support. If it comes time to off-board them, you can feel confident that there will not be ripple effects throughout the organization.

9. Better customer satisfaction

Whether it is answering phones or responding to inbound requests, a virtual construction administrative assistant can help improve your client’s experience working with you. This ensures your potential customers have a great first impression and get their questions answered when they reach out. Your clients will notice a difference in your company’s communication!

10. Improved reporting

Keeping track of your financial reporting and data entry is a time-consuming task for many construction executives that do not have a full accounting or bookkeeping team. Hiring a virtual administrative assistant for your financial reporting and project budgets can keep you on track and ensure your purchase orders are accurately submitted. This can help you make better financial decisions and give you the financial insights you need to grow your business.

Let Virtual Construction Assistants find you the perfect construction administrative assistant.