2. Organized and orderly
Most executives in a construction company need help staying organized. Whether that is in their inbox, calendar or in a file system, administrative assistants are often tasked with the responsibility of maintaining or instituting a system to keep everyone organized in a construction company. From acting as a project manager to keeping calendars and meetings organized, a great construction administrative assistant has top-notch organizational skills. We look for candidates to exhibit great organizational skills and be able to stay on top of things, like maintaining files, folders, or other important documents.
3. Confident in a wide range of communication
Working in a remote job requires an administrative assistant to be extremely clear, effective and comfortable with all forms of communication. Whether it is answering phones to quickly responding to emails, they should be confident in a wide range of communication channels to help keep everyone informed and on track.
4. Strong attention to detail
Administrative assistants are there to help take some of the tedious tasks off your team’s plate. And oftentimes, these tasks involve important data entry, expense reports, record-keeping or other general office duties that require a high level of attention to detail. We like to hire construction administrative assistants who are very detail-oriented, ensuring they are accurate in their work and minimize any errors. This can help the team feel confident and give them peace of mind the work is correctly done.
5. Great managing their time
The construction industry is beholden to all sorts of timelines and deadlines to make sure projects get completed on time. That means everyone who is involved in a construction project should be diligent with their time management skills to ensure the right things are prioritized at the right time. For a construction administrative assistant, managing timelines while coordinating various activities is an essential skill.
6. Confident in navigating problems as a project manager
A construction administrative assistant can encounter all sorts of special projects or unique construction situations — even when their only focus is administrative tasks. A great construction administrative assistant will be able to navigate any challenges that pop up with ease and without much additional direction. Being proactive and having a solution-oriented mindset is key and ensures their projects stay on track and move forward to meet any deadlines.
7. Technology savvy
The construction industry is embracing more software and technology. So, being well-versed and comfortable in industry-specific software and general office applications is critical when looking for a construction administrative assistant. When hiring a construction administrative assistant, basic knowledge of simple things like Microsoft Office Suite, project management software, and other marketing tools can help increase your hire’s effectiveness and improve project completion rates, too.
8. Financial literacy
For a lot of construction companies, hiring a full-time finance or accounting team just does not make sense. That is where a construction administrative assistant can help. Hiring a virtual assistant can help support construction project managers in clerical and administrative tasks around your finances, like budget tracking, invoice processing and financial reporting.
9. Flexible when things change
Anyone who has worked in the construction industry knows how fast things change. And being able to adapt and pivot quickly can go a long way in maintaining a project timeline or the overall efficiency of a construction department. A construction administrative assistant should be able to adjust when things change and support any place they can to ensure jobs get completed on time.
10. Knowledge of the construction industry
Last but not least, having a construction administrative assistant that has previous experience working with construction management or in the construction industry can be extremely helpful when it comes to the day-to-day tasks and responsibilities. A construction administrative assistant job touches so many different parts of the business, so understanding areas like project management, building codes, and permitting processes will enhance efficiency and project coordination.
Let Virtual Construction Assistants help you find the administrative support you are looking for.
There are countless ways a construction administrative assistant can help you save time and grow your business. We know firsthand how much time and effort it takes to find and hire the right person. That’s where we can help.
Virtual Construction Assistants is here to help you find the right virtual construction administrative talent for your team, from recruiting to onboarding. Contact us today to learn more about how we can help solve your construction business’s unique needs with a virtual assistant.