How a General Contractor Handled Up to 100
Projects a Year with VCA
Scaling without the overhead. See how a multi-department remote team transformed a growing builder’s operations from accounting to project management.
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The Problem
This General Contractor was winning work, but feeling the squeeze of a tight labor market and a massive project volume. As their portfolio hit up to 100 projects annually, operations began to redline:
- The Talent Crunch: Local hiring pools were completely tapped out, making it impossible to find qualified talent locally fast enough.
- The Administrative Burden: Routine accounting, preconstruction estimating, and project coordination tasks were stretching the core team thin.
- The Growth Barrier: Valuable internal staff were bogged down by day-to-day documentation instead of focusing on strategic execution.
- The Burnout: Keeping up with an expanding workload without local expansion capacity created a severe operational bottleneck.
The Strategy
To break the bottleneck without expanding local payroll, the firm partnered with Virtual Construction Assistants to deploy a specialized, four-person remote team:
- Accounting Support: A dedicated professional supporting day-to-day financial operations and administrative responsibilities.
- Estimating Support: A specialized professional assisting the preconstruction team with bid-related preparation and precise takeoffs.
- Project Management Support: Two professionals managing document control, tracking submittals and closeout items, updating software, and coordinating with subcontractors.
- Industry-Trained Integration: VCA personnel fluent in construction workflows who integrated directly into existing processes without requiring lengthy, generic onboarding.
The Strategy
To break the bottleneck without expanding local payroll, the firm partnered with Virtual Construction Assistants to deploy a specialized, four-person remote team:
- Accounting Support: A dedicated professional supporting day-to-day financial operations and administrative responsibilities.
- Estimating Support: A specialized professional assisting the preconstruction team with bid-related preparation and precise takeoffs.
- Project Management Support: Two professionals managing document control, tracking submittals and closeout items, updating software, and coordinating with subcontractors.
- Industry-Trained Integration: VCA personnel fluent in construction workflows who integrated directly into existing processes without requiring lengthy, generic onboarding.
The Results
- Elimination of Local Hiring Limits: The firm successfully bypassed local labor shortages, gaining the strategic flexibility to add capable team members as the business grew.
- Reduced Internal Workload: Routine tracking, data entry, and document management moved off internal staff, enabling them to focus entirely on higher-level responsibilities.
- Proactive Team Ownership: As the VAs grew comfortable with internal systems and processes, they took full ownership of their daily responsibilities, creating a reliable extension of the core company team.
Ready to Scale Past Local Hiring Limits?
Download the free case study and see how VCA helps contractors build flexible, multi-department remote teams so you can focus on building.
