What makes a great construction administrative assistant?
Are you looking for a skilled construction administrative assistant? With the construction industry booming in the post-COVID world, the need for skilled remote construction administrative assistants is greater than ever.
At Virtual Construction Assistants, we help connect great construction companies with top talent to assist them with clerical and administrative tasks — all done by a construction administrative assistant who works remotely. This saves you time, money and allows you to focus on building your business without being dragged down by administrative tasks.
If you’re considering becoming a construction administrative assistant or are looking to hire for the job of construction administrative assistant with knowledge or support that can help, here are some of the key characteristics we often see in a great construction administrative assistant.
Excellent Communication Skills
In any administrative role, communication is key to ensure customer satisfaction. This is especially true in a remote construction administrative assistant role where they are the go-to person for important tasks and responsibilities. A great construction administrative assistant is responsive both virtually and via the phone to deliver great customer service and communicate clearly with the entire team.
Communicating effectively with the team, clients, and vendors includes both written and verbal communication to help liase as a project manager for a wide variety of tasks. That’s why we expect a great construction administrative assistant can articulate thoughts clearly, listen actively, and respond promptly to both meetings and phone calls with customers and executives who might need support.
The construction industry is fast-paced and constantly evolving, so being ambitious and eager to learn is important for any construction administrative assistant. A great administrative assistant always looks for ways to improve their skills and stay up-to-date with construction industry trends, including new technology and ways to drive efficiency in their work. This means they should be excited to take new jobs, take the initiative, seek new challenges, and never settle for mediocrity.
As we work to find you a trusted project manager and administrative assistant, the right candidate must seem excited and eager to juggle multiple tasks and grow in their career. The construction administrative assistant job is filled with many tasks, and the more ambitious they are, the more responsible and eager they are to provide great customer service for your clients and your other teams.
Let’s face it – the construction industry can sometimes be stressful! With tight deadlines, budget constraints, and unexpected challenges, it’s important that your administrative support maintains a positive attitude and can easily navigate any challenges.
Whether it’s ordering office supplies, submitting expense reports or managing project contracts, we want to find administrative assistance with an upbeat and optimistic attitude that is ready to conquer any job or change orders that come their way.
Skilled Project Manager
Construction projects involve many moving parts, and it’s the job of a construction administrative assistant to keep everything running smoothly as a project manager. This position requires
excellent organizational skills, including prioritizing tasks, managing time effectively, and staying on top record keeping and of deadlines.
Finding an organized construction administrative assistant to manage all of the company’s administrative tasks and provide administrative support for special projects is a crucial piece of your business’s success.
Teamwork is at the heart of any successful construction project. And as we search for the top administrative assistant, we want to ensure they’re comfortable being a team player and working with a diverse group of people. Whether it’s subcontractors, a general contractor or other construction clients, being a team player means collaborating and adapting to different working styles while supporting other duties of the company in achieving its goals.
Commitment to Customer Satisfaction
At its core, the role of a construction administrative assistant is all about providing support and assistance to others — especially your customers. Whether working with a construction manager or one of several project managers, administrative assistants should have a genuine passion for going the extra mile to ensure the client’s needs are met. From answering phones, resolving issues for management, or completing simple office duties, a construction administrative assistant’s willingness to help will make a significant difference in your company’s success, thanks to their commitment to ensuring customer satisfaction.
Strong Computer Skills
In today’s digital age, strong computer skills are necessary for any construction administrative assistant. From managing schedules and budgets to creating contract documents and reports, a construction administrative assistant must be proficient in various project management software and applications. This includes Microsoft Office Suite, data entry tools and other resources.
Find the best administrative support with Virtual Construction Assistants
Hiring a virtual construction assistant can help boost your business thanks to great time management skills, general office duties and administrative experience, helping reduce your stress and administrative loan. With a virtual assistant on your team, you’ll have more time to focus on strategic planning and prioritizing the work that helps your business grow.
If you want to hire a virtual office manager or assistant for your construction company but don’t know where to start, we can help. At Virtual Construction Associates, we help clients secure the
top virtual assistants for their construction companies. Whether you’re looking for a construction specialist or a more generalized role, we’ll help connect you with top project managers that work remotely as an office managers.
At Virtual Construction Assistants, we don’t want you to spend hours sifting through applications and interviewing people that aren’t right for the job. We’ll help you find the best candidates for your needs. Once we’ve found you reliable candidates, we’ll present you two final options for you to interview. From there, we’ll work with you to onboard them and get them set up with your company. Our team will work to communicate expectations and conduct regular performance check-ins to ensure they’re meeting your needs and delivering high-quality work.
If you’re ready to hire a virtual assistant for your construction company, contact us today to get started with a free consultation. We help companies increase their administrative capacity and get support, giving them more time back in their day to focus on what really matters.