Construction Administrative Assistant: Your Key to Efficient Project Management

Work in the construction industry is so varied and specialized that it takes a particular type of employee to succeed. That’s why we started Virtual Construction Assistant — to help our clients find the best construction administrative assistants we could. But what exactly is a virtual construction assistant? And how can they help grow your business? 

There are a variety of tasks that you can have your construction administrative assistant complete like: 

  • Specialized administrative work
  • Data entry
  • Digital Marketing
  • Email management
  • Booking travel
  • Research
  • And so much more!

Here are some key tasks and responsibilities that construction administrative assistants can do daily to make your business run smoother and more efficiently. 

Construction Administrative Assistant Specialized Work

Each company will need different skills and experiences from its administrative assistant. In the construction industry, it’s helpful to have employees that are somewhat familiar with the terminology, projects, and skills utilized. Virtual Construction Assistants is able to find you a construction administrative assistant that possesses the knowledge and skills to be comfortable in your specialized industry. 

Data entry

If you’re knee-deep in spreadsheets and spending hours on tedious data entry, an administrative assistant can help you. From entering costs, keeping track of records, billing, and more, an administrative assistant can help lighten your load. If you anticipate needing a lot of help with this area, let us know. We can ensure we find you the best fit depending on your business’s needs. 

Construction Administrative Assistant Digital Marketing

A virtual administrative assistant can also be a big help in running your digital marketing campaigns. Running digital ads, sending email campaigns, and keeping track of your results is a straightforward task that many construction administrative assistants can work on. One area that many businesses need help in is social media. Managing social media regularly is a crucial way to grow your business, but it can also take up a lot of your valuable time. By hiring a construction administrative assistant, you can let them manage your social media accounts, giving you time to focus on other facets of the business. 

Email management

Does opening your inbox give you the hives? Many executives find managing email a big source of stress and something that consumes a lot of their daily activities. An administrative assistant can help you respond to emails and organize and sort through your inbox to ensure you see the most essential correspondence first without having to sift through junk or spam. This can help you stay on top of your projects and clients without being overwhelmed to open your email. 

Booking travel

If you’re a busy executive that has to travel for work or visit new clients, an administrative assistant can make your life easier by helping coordinate travel logistics like booking flights, and hotels and ensuring proper transportation is secured. Planning business travel involves diligence and attention to detail to ensure flights are accurate and you can get where you need to be at the right time. An administrative assistant can help coordinate this task for you and get you where you need to be with ease. 

Construction Administrative Assistant Research

An administrative assistant can also assist in light research projects for your company. This can be helpful when evaluating your competitor’s marketing, best processes for construction projects, or finding ways to save money. By taking research off your plate, you’ll be able to focus on strategic projects and not spend time on menial tasks. 

How to hire a virtual construction administrative assistant

Finding this kind of specialized help is difficult. Not only are you trying to find a good fit for your company — you also have to establish this relationship in a virtual work environment. That’s where Virtual Construction Assistants can help. We’ll help you recruit, onboard, and train talent to help grow your business and keep you on the right track. 

Before you begin your search for a virtual construction administrative assistant, you must clearly understand what you need help with and how much money you have available to hire help. It’s crucial that your business is at the right stage to hire an assistant and that you have a good infrastructure set up for the assistant to work in. There are varying levels of support needed, so talk with us to best determine if you need help on a full-time basis, part-time help, or just project by project. 

But how do we find the right help for your needs? At Virtual Construction Assistants, we have a three-part process to set you up for success. 


We’ll start from the beginning to understand your needs and how we can help fill any gaps in your business. From there, we’ll work to recruit the best talent we can. Prospective employees will go through an initial interview with the client and their assigned talent manager. We’ll work to get two employees for the client to pick from and help with the offer and administrative work to get them officially hired. 


On the first day of your construction administrative assistant’s employment, we’ll help facilitate a day one transition meeting to ensure they are set up for success. Our team will facilitate all general onboarding needs to get your new hire up and working. We’ll also work with the new employee to set the communication expectations. This is a crucial part of any virtual employment! 


After that, you’re not left alone! We’ll ensure that your virtual assistant has fully transitioned into a valuable team member. Through periodic check-ins with the assistant and our client, we’ll ensure expectations are being met and the work performed is up to the expected quality. We’re also happy to help facilitate performance reviews necessary to benchmark and track success. We’re here to ensure your new assistant, and you get the support needed. 

Ready to hire your virtual construction administrative assistant? Don’t waste any more time looking for the right fit. Get started today by contacting our team. We’ll help you grow your team so that you can grow your business. 

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