The Dos and Don'ts of Hiring a Virtual Assistant for Your Construction Company

Finding and hiring the top construction administrative assistant is easier said than done. There are countless companies that are seeking or similarly looking to find the right project manager for their administrative tasks and jobs, making it a competitive job market.

If you are considering hiring a construction administrative assistant with the ability to help with your company’s administrative duties, it is likely because you are short on time and need extra help. That is where Virtual Construction Assistants can help with management.

We work with clients across the construction industry to find them the best virtual administrative support from vendors and subcontractors around the world.

Looking to add a construction administrative assistant to your management team? Here are some dos and don’ts when it comes to finding the right fit for your team.

Dos

Understand what kind of administrative support you need

In preparation for the hiring process for a construction administrative assistant, it is important to take some time to identify exactly what kind of tasks and responsibilities you want your administrative assistant to handle. That way, we can help you find the perfect candidate based on the specific skills you need.

For example, if you are looking for someone with the ability to just complete general office duties, like filing progress reports, compared to more special projects, like data entry, managing subcontractors, or record keeping, we can help you find support that is tailored to these roles. The first step is always understanding what is needed!

Remember that experience is important

When hiring a construction administrative assistant for your company, it is important to find the right candidates with the right experience so that they can excel in the role. But, finding a perfect match is a bit easier said than done.

From posting on different job sites to leveraging our internal network of candidates, we are able to help find our clients administrative candidates that fit the level of education and experience our clients are looking for, helping them save time and find the right fit for the position.

Let a staffing agency help you find the right construction administrative assistant

As a busy construction executive, finding the time to hire, onboard and train a new construction administrative assistant might require more effort and time than you have available. That is why using a staffing agency like Virtual Construction Assistants can help you save time and find the right construction administrative assistant for your company.

We will help you find the best candidates but also conduct your compliance check-ins and ensure they are meeting your expectations and performing their job to the best of their ability.

Don’ts

Rush to hire an administrative assistant in construction company

While hiring the first candidate that seems like a good fit may be tempting, we recommend taking your time and evaluating several candidates. This will help you find the best administrative assistant for your construction company and your ability to ensure they are able to perform all the duties you need help with.

While one candidate might be able to make contracts, process the payroll and respond to vendors, another might be able to do all of that and more thanks to previous experience in the construction industry. By taking the time to explore several options for new jobs and candidates, you can feel confident you’re making the right hiring choice.

Underestimate the value of communication

When you are working virtually, having top-notch communication skills is the foundation of the role — no matter what kind of skills you possess. You cannot overestimate the value a strong communicator can bring to assisting your team’s project managers. We will assess the candidate’s communication skills and ensure that they can effectively convey information and ideas.

It is important to make sure your construction administrative assistant is comfortable communicating both written and verbally in meetings (or in any other ways you expect them to work with you and your team). From meetings to answering phones, you want to ensure your new construction administrative assistant is comfortable and confident in the method of communication your team uses the most.

Forget to invest in onboarding and training

The work is not all done once you have hired your construction administrative assistant. It is also crucial to invest in the proper training and onboarding materials so your employee gets a clear understanding of your company, the processes and what you expect of them.

The onboarding process should also include going over the administrative assistant job description and outlining the specific tasks you expect them to help with. From expense reports to processing different pay requests, this is your chance to walk your construction administrative assistant through the tasks and other duties you expect them to help with on a daily basis.

Understanding the tasks a construction administrative assistant can help with

Our clients are constantly discovering the amazing ways that hiring a construction administrative assistant can help with their business. If you are considering adding to your team a virtual construction administrative assistant job, here are some of the common tasks and projects you can get help with:

Booking travel arrangements
Ordering office supplies
Answering incoming phone calls
Organizing and filing purchase orders
Working with subcontractors on permits and orders
Data entry and organizing documents
Submitting proposals
Filing paperwork
Event coordination
Submitting expense reports and payroll
And more!

There are multiple tasks and ways that a construction site administrative assistant can help you increase productivity and organization.

We'll help you hire top virtual assistants for your construction company

At Virtual Construction Assistants, we have helped construction companies across the industry find the administrative support they need to grow their business, improve efficiency and free up time for their team. Our services have made a big difference in their business, and we would love the chance to help your team grow, too!

If you are ready to get started filling your administrative support jobs, we would love to chat with you and see how a virtual assistant could benefit you and your team. With our support, you will have more time to focus on growing and maintaining your business and leave the administrative tasks to us.

Contact us today to learn how we can help you find the perfect construction administrative research assistant, not only for general office duties and expense reports, but for your team!