If you are in the construction industry or a construction business owner, you likely have a long to-do list but little time. Adding a construction administrative assistant can be the secret tool in your back pocket to unlock more time and create more productivity for you and your team.
But what exactly does an administrative assistant do in a construction setting, and why do they matter so much? At Virtual Construction Assistants, we help construction companies find, hire and onboard great virtual administrative support.
Let’s dive into the power of a great construction administrative assistant.
What can an administrative assistant in construction do?
General Office Duties Managing a lot of work, events and appointments can be stressful and take up a lot of time. However, by hiring a virtual assistant with experience in general office duties, you can get some valuable time back in your day and have a more organized schedule.
Even virtually, a construction administrative assistant can help you organize your calendar, make sure you do not miss important meetings, help with ordering supplies, and free up your time to focus on important decisions that will grow your business.
Managing Documents Are you overwhelmed by the permits, contracts, and purchase orders your company needs to handle? All of these documents require a high level of security and organization to keep your data secure and accessible. A construction administrative assistant organizes, updates, and maintains all your crucial paperwork, saving you from potential compliance issues, client miscommunication, and loss of important records.
Getting new clients and expanding your construction business is crucial, and preparing bids for construction projects is a big part of it. With the help of a skilled virtual assistant who knows the ins and outs of the construction industry, you can lighten your workload and focus on other important aspects of your business.
They can help you by reviewing proposals for new jobs, review cost estimates, research quotes, and organize data for your bid submission.
Social Media and Marketing
Even though construction executives have a lot on their plates, having a strong social media presence and marketing strategy is really important to show off their skills and get more people to recognize their brand. Hiring a construction administrative assistant who knows a lot about construction to help with online marketing can make a big difference in how people see your brand online.
Bookkeeping and Accounting
Keeping track of your finances can be a challenging and time-consuming task, especially when it comes to managing the financial aspects of construction projects. With the support of a virtual construction administrative assistant who is skilled in construction, they can manage your invoices, data entry, expense reports, and financial data, ensuring that all your bookkeeping and accounting is accurate and organized.
Top Skills to Look for in a Construction Administrative Assistant
Strong Communication Skills
When you work in a remote job, you need to have an administrative assistant who can communicate well. This means they should be able to answer phone calls and emails quickly and confidently, so that everyone can stay informed and on schedule. It is important that a construction administrative assistant is comfortable using different communication methods to make sure everything runs smoothly.
Understanding of the Construction Industry
Hiring an administrative assistant for your construction business that has previous experience working in the industry can be a game changer. This is because construction administrative assistants have to handle a wide range of responsibilities, from managing job site schedules to obtaining permits and dealing with building codes. Hiring a virtual construction administrative assistant with construction experience can make it easier for them to understand the technical aspects of the job, which will ultimately help your business run more efficiently.
Strong Time Management Skills
The construction industry operates on various timelines and deadlines to ensure all projects are on track and completed on time. This means everyone from the project manager to general contractor and even the construction administrative assistant should be managing their time, prioritizing tasks and organizing other duties according to priority.
For a construction administrative assistant, having great time management skills is important to successfully coordinate and manage tasks while sticking to timelines.
How to hire administrative support for your construction company
Not sure where to start with the hiring process? That is where our team at Virtual Construction Assistants can help.
We have a three-phase process to help you hire and find the best construction administrative assistant to fit your needs and business goals.