Did you know the average construction manager spends nearly 35% of their time on administrative tasks? Imagine gaining back up to 14 hours a week back per person with the help of our virtual administrative support services and assistant services.
When you incorporate a virtual assistant into your construction business, you can help increase the productivity of your employees while giving you back valuable time to focus on the important tasks that contribute to your business.
Understanding Virtual Administrative Assistants
A virtual assistant can take on diverse roles—from administrative support, project management, customer service, to data entry and documentation. Whatever kind of administrative support services you need, Virtual Construction Assistants can help.
Virtual assistant services offer professional support, remotely working on a task-by-task or ongoing basis to help you streamline your operations and get more time back in your day. Adding a virtual assistant can really help construction companies, thanks to the flexibility and significant cost savings compared to maintaining an in-house or full time employee for administrative tasks.
Administrative Tasks for Virtual Assistants at Construction Companies
Are you tired of spending hours of your day dealing with emails, scheduling, and other administrative tasks? It can be frustrating, plus it takes a toll on your productivity. Hiring a virtual administrative assistant can help you manage administrative tasks like data entry, database management, office administration, and more, allowing construction executives to focus on what they do best.
A virtual assistant can help with appointment setting, managing emails and client communications, and handling your daily administrative tasks. We can help you find a virtual personal assistant that offers the specialized skills and digital tools to help streamline your operations while minimizing unnecessary overhead costs.
Project Management Assistance
Juggling all the various construction projects can be complex and challenging, involving the coordination of timelines, tasks, and team communications. As a business owner, you can use a virtual administrative assistant to help you coordinate project timelines and schedules, track progress, and ensure effective communication between all stakeholders involved in the project.
Admin virtual assistants can play a big role here, helping to manage project timelines, keep track of progress, and ensure every full-time employee and key stakeholder is kept in the loop.
Customer Service and Answering Phone Calls
Providing great client communication and customer support not only helps maintain your great reputation, it ensures that all parties are on the same page of the project. While it is a crucial part of being a business owner, it also requires time — something many construction industry executives do not have.
With the time management skills and professional experience to handle the administrative responsibilities of customer service, an administrative virtual assistant can help increase your customer satisfaction and maintain your company’s positive client reputation. From answering phone calls to responding to schedule requests, your clients will notice the difference of having administrative virtual assistants on your side!
Business Documents and Reporting
To make a construction project successful, having accurate records and reports is crucial. This includes keeping track of important milestones, generating progress reports, and other important areas of maintaining well-organized documentation. Think of it like having a reliable roadmap to guide you through the project from start to finish!
With a skilled virtual assistant for handling these tasks, you can keep your fingers on the pulse of your project while effectively navigating the strict documentation requirements in the construction industry. This ensures you can track project progress accurately, identify any potential issues promptly, and keep project stakeholders informed.
Crafting a Job Description for a Virtual Assistant in Construction
To find the best virtual assistant, we can help you craft a comprehensive job description that fits exactly what you are looking for.
By outlining the key tasks and responsibilities you are looking for, like expertise of certain administrative systems and technology, proficiency with construction industry software like AutoCAD, or previous experience in the construction sector, you can ensure you are attracting the right type of candidates.
Our team at Virtual Construction Assistants can help you write a job description to find the best virtual administrative assistant for your construction company. Here are a few specific requirements to include in your job description.
List key responsibilities
After you have determined what you need from a virtual assistant, you should make a comprehensive list of what needs to be done. For example, if you need help with managing emails, scheduling appointments, entering data, and other similar tasks, make sure to include that and be as clear as possible.
Outline the skills and qualifications you are looking for
Does hiring your virtual construction assistant need previous experience as a project manager? How comfortable should they be with construction industry-specific software like AutoCAD? Do not forget to outline the general administrative duties like great organization, excellent communication abilities, and calendar management.
Set clear expectations
Make sure you clearly outline what kind of availability you expect your virtual assistant to maintain. It can be helpful to outline expectations like how often you will be in touch and how quickly you expect them to complete tasks. This can help you find the right administrative virtual assistant who can easily and confidently meet your expectations!
Let Virtual Construction Assistants help you hire the best administrative assistant services!
Virtual assistant services from our team at Virtual Construction Assistants can be a game-changer for your construction company. Adding administrative support can help you streamline operations, reduce overhead costs, and keep your clients satisfied. We believe adding virtual administrative support lets you work smarter, not harder.
Are you ready to enhance the productivity of your team? We can help you with your virtual assistant services and find the best virtual assistants to help you meet your business needs.
Give our team at Virtual Construction Assistants a call today to learn how we can help you hire, onboard and train the best virtual administrative assistants.