Outsource Accounting and Bookkeeping Virtual Assistants : Why, How, When, and What?

As a construction business owner, your business’s bookkeeping and accounting function is central to your company’s success. It helps you share your successes, determines where you should make changes. And helps you understand how your business is performing. But, no matter what size your company is, finance is a complicated area to tackle. This is especially true if you’re a small business.

If you’re considering outsourcing your accounting and bookkeeping. A construction virtual assistant could be an affordable and reliable solution for you. At Virtual Construction Assistants, our specialty is helping you find virtual workers in the construction industry. And to provide you the specialized support you need.

But where to begin? Here are some suggestions.

Why hire a construction virtual assistant for Accounting and Book keeping?

As a business owner, managing the financial side of the business is time-consuming. From invoices to paystub the process is tedious but vitally important to your business success.

By hiring a virtual employee to help with the bookkeeping, you’ll get back the critical time you need to work on strategic projects while ensuring a professional with financial background manages the books.

Hiring a large, full-time team to work on your finances or outsourcing to a third-party company isn’t always a practical or smart move if you’re a small business owner. Full-time employees cost you money with overhead and benefits, and third-party agencies have high hourly billing costs where you’re one of a million other clients.

In the 1950s, the National Secretary Association was developed. Over the next few decades, as the women’s rights movement took place, demands for better wages were at the forefront of this position.

That’s why many executives hire a dedicated financial expert in the form of a virtual assistant. This person can work within your budget and get the specific tasks you need to complete in a cost-efficient and streamlined process. And with Virtual Construction Assistants on your side, you’ll have support and clear communication throughout the entire process.

How to hire a construction virtual assistant ?

At Virtual Construction Assistants, our main goal is to pair industry-leading virtual assistants with business owners that need specialized help. When you hire us, we’ll work with you to create a custom bookkeeping and accounting plan to fits your needs, budget, and goals.

How to hire a construction virtual assistant?

Once we fully understand your business, we’ll pair you with a reliable and trustworthy construction virtual assistant to manage your bookkeeping and accounting.

From paying bills to sending invoices, our team can help you take the guesswork out of your finances, allowing you more time to focus on the aspects of your business that involve strategic decisions and less time stressing about the tedious act of bookkeeping.

When hiring a virtual bookkeeper, you should look for a certain set of characteristics that ensures they’ll be able to complete the work accurately and professionally. Specifically.

It’s important to have skills like professional communication, familiarity with bookkeeping software, a commitment to accuracy, and availability to manage the workload.

When is the right time to outsource your Accounting and Book keeping?

Hiring outside help to manage your finances can be a difficult choice for many business owners. But if you notice issues arising or are overwhelmed by your bookkeeping, it might be time to consider hiring outside help.

It might be time to hire outside help if:

You’re behind on filing your taxes
You struggle to stay on top of your monthly cash flow
You have investors asking about your company’s financial health
Your financial books are out of date or incorrect
You already have bookkeeping software or run a digital-focused business
Doing your own accounting is taking up more time than you’d like
You don’t have the expertise to complete the bookkeeping at your current level of business

Regardless of your reason for hiring virtual help, it’s important to remember that there can be serious consequences for failing to maintain your finances accordingly. If you are behind on taxes or get audited.

There could be serious repercussions from the IRS related to your incorrect bookkeeping. Additionally, you could be leaving money on the table if you’re missing tax write-offs for your business.

What is virtual bookkeeping?

Virtual bookkeeping is a new concept that modernized how financial records are organized and accurate, all without having an employee in the office.

This work is done virtually through software and systems that allow you and your employee to monitor and manage your bookkeeping. This work is done securely through protected platforms that ensure your financial information is safe and protected.

There are countless ways a virtual construction assistant can help with bookkeeping. Here are some standard tasks we see our clients get help with:

Mailing invoices and obtaining payments: A virtual assistant can help you ensure invoices go out, and are also paid. From follow-up reminders to processing the payment, your virtual accounting team can keep on track of your profit.
Making sure bills are paid on time: Keeping up with due dates on bills and ensuring they’re paid on time is important to make sure the lights stay on in your business – literally! You can have your virtual assistant keep track of these bills, so they’re paid on time.
Tracking bank and credit card statements: Giving your construction virtual assistant access to your banking and credit card accounts will allow them to keep track of your company’s expenses and where you spend your money.
Maintenance and organization: Running a business involves a variety of financial statements, invoices, payments, and more. Keeping a digital system organized and functional is key to running your business smoothly. A virtual assistant can manage your digital file system so nothing is out of place.

These tasks (and more!) are all completed virtually, without them ever stepping foot in an office. If your business is already utilizing digital bookkeeping methods, having a construction virtual assistant step in and assist will be streamlined and easy.

Why hire us ?

At Virtual Construction Assistants, we can help get you the construction virtual assistant to fit your needs and budget. Contact us today if you’re considering hiring virtual help or aren’t sure where to start.

We’ll walk you through our process and the benefits a construction virtual assistant can bring to your business.