Common Administrative Tasks a Virtual Assistant Can Provide in the Construction Industry

Whether you’re a small business owner or helping run a major corporation, using a Virtual Construction Assistant. In the construction industry is an efficient and convenient way to get the extra help you need for your organization. At Virtual Construction Assistants, we can help you find the specialized support you need to achieve your business goals. Here are Administrative Task of Virtual Assistants in the Construction Industry

Communication

When you are busy with strategic initiatives for your business, staying on top of communication can be challenging. From answering emails to returning phone calls, a virtual construction administrative assistant can help with this area.

Responding to emails - If your inbox is overflowing with unanswered emails or you struggle to respond in a timely manner, a virtual assistant can help you. This will improve your communication with customers and help you stay organized.
Answering the phone - Your construction administrative assistant can answer your phone lines, return phone calls, and screen any voicemails that may have been missed.
Helpdesk Support - Looking for someone to provide technical or customer service support virtually? A construction administrative assistant can ensure your helpdesk is staffed when you need it.
Lead management - If you are inundated with leads but unable to reach out and respond, adding a virtual assistant with lead nurturing experience can help.
Outbound Sales - Maybe you don’t need a full sales team, but could use some added assistance calling new customers or re-engaging with old leads. A construction administrative assistant can manage these for you and help you garner new business.

Data and Finance Management

Making sure your data and systems are updated and maintained is a crucial part of any business. But this work is often tedious and time-consuming. Hiring a virtual construction assistant will give you the support you need to stay organized.

Data Analysis - Whether you are submitting a new project proposal or need a report pulled. A construction administrative assistant can work to get you the data you need. We’re able to find specialized talent that has experience with data analysis tools. And can provide you with the information you need to make a business decision.
Data Visualization - Being able to take complicated data and turn it into a visual representation requires a technical set of skills. If you are needing help deciphering and communicating your business data in a way that’s easy to understand and consider hiring a virtual assitant who can help.
Bookkeeping - Need help keeping track of receipts or invoices? Bookkeeping is an important part of any business but can often fall low in priority. A virtual assistant can digitally help you keep up with your records.
Payment Tracking - Making sure your customers receive and pay their invoices is essential to your business profit. Your construction administrative assistant can follow up with outstanding invoices, collect payments and issue new invoices
Bill Paying - Avoid late fees and penalties by having a virtual assistant keep track and pay your companies bills.

Operations Management

You don’t need to hire an extensive, in-person staff to help support the operations of your business. Some of the basic responsibilities required to keep the company operating smoothly can be done with the help of a construction administrative assistant virtually completing the work.

Project Management - At Virtual Construction Assistants. We can help you hire qualified and skilled project managers that can work on a project-by-project basis to help with budgeting, timelines and documentation. This can help you minimize your bottom line and keep your projects organized.
Calendar Management - As a busy professional, managing your calendar can be frustrating and time-consuming. With a trusted administrative assistant, you can leave the appointment setting and travel planning to them.
Employee Schedules - From setting employees schedules to ensuring the right crews are on the right project, you can outsource these HR tasks to a construction administrative assistant.
Files and Record Management - In today’s digital world, knowing where all your files and essential documents are is difficult. Virtual assistants can implement and manage a digital file management system to keep your folders organized.

Business Efficiency

Is there a specific area of your business you hope to improve? Maybe it’s customer reviews or social media management. Wherever you need support, we can help you find talented experts who can help your business run more efficiently and reach your goals.

External Communications - Do you need a PR specialist or social media marketer to get the word out about your business? We can help find virtual marketing support to expand your reach and grow your business.
Onboarding Assistance - Helping get new employees onboard requires informing them about your company’s systems, processes and infrastructure. You can streamline this process with the help of a construction administrative assistant.
Tracking Metrics and Reporting - Make sure your key stakeholders are aware of your business metrics and successes. Outsourcing this task to a virtual assistant will ensure your key performance indicators are widely shared and available.
Improving Processes - Sometimes, you need an outside perspective to provide insight and suggestions on how to improve your business processes. With specialized help from a construction administrative assistant, you can streamline your business and increase efficiency.

Why hire us ?

While finding a construction administrative assistant who can do all these tasks is nearly impossible, we have access to a talent pool with construction experience. And if you need support in more than one area.

You can hire multiple virtual assistants to address different areas of the business. Hiring added help allows you to spend more time running your business and less time dealing with administrative or specialized work.

At Virtual Construction Assistants, we meet with our clients to fully understand their business needs and how we can support them. From there, we will work within our talent pool to find the best virtual construction administrative assistants for you and your business.

From onboarding to regular check-ins, we are there for every step to make sure you’re satisfied with the level of support you are receiving.

Thinking about hiring a virtual assistant? Don’t waste any more time — contact us at Virtual Construction Assistants to get started.