You might think a virtual administrative is only for the top-level execs at major corporations who can hardly get their coffee order in because they’re so busy. But gone are the days of assistants filing paperwork and answering phones. In today’s workforce, virtual administrative assistants provide value across the organization — from scheduling meetings to helping with bookkeeping, their jobs are varied and specialized.
In the construction industry, this role can be even more crucial as you grow your business and take on additional clients. If you’re considering hiring a virtual assistant for your construction company, you should fully understand all the benefits.
As they say, time is money. And if you hire a virtual assistant for a construction company, you’ll get back hours of time in your day to do important tasks that will actually contribute to the growth of your business and less time on menial tasks that don’t drive impact. With a skilled assistant, you’ll be able to delegate tasks like calendar management, travel planning, managing social media accounts, and ensuring vendors are appropriately paid. These time-consuming tasks will become the responsibility of your virtual assistant, giving you hours back in the day to manage your business.
If you’re managing a small or growing team, the last thing you want to do is add unnecessary headcount to your payroll. With the help of a virtual assistant though, you’ll be able to pay per the task, not the role. This means that you’ll save money on an annual basis and don’t have to worry about finding 40 hours of work for your admin to complete. Additionally, if you’re hiring a virtual assistant for a construction company,, you won’t have to worry about the added costs of benefits since they can be paid hourly. Additionally, since all the work is completed virtually, you don’t have to worry about pricey overhead costs like having an office and stocking it with coffee or other materials that add to your bottom line costs.
So much of an executive’s time can be spent on low-value tasks that don’t contribute to the core operations of your business. However, hiring a virtual assistant for your construction company can give you the time and power to focus on more strategic tasks. These tasks can include things like approving time sheets or manually entering data — or, sometimes even more specialized skills like project management or project estimating.
Without having to commute into the office, your virtual assistant will be able to simply log on and start working from the comfort of their home. With an increase in their productivity, you’ll be able to get more work done on an hourly basis and ensure their tasks provide value. Within your own day though, hiring a virtual administrative assistant for your construction company will allow you to free bandwidth in your day and give your mind room to breathe. By decreasing your mental workload, you’ll be able to see the bigger picture and focus on those strategic projects. Not only will an admin help with your individual workload – you’re team’s workload will free up with the support of a virtual assistant.
Administrative assistants aren’t just for the basic tasks like scheduling calendars and answering the phone. There are virtual administrative assistants for your construction company you can hire with specialized skills like bookkeeping, accounting, HR management, and more. For a smaller company, these roles don’t require 40 hours a week of work, so a virtual administrative assistant can help complete these tasks without hiring a full-time employee, which ultimately costs more money. Additionally, with the proper training and onboarding, your virtual assistant can be helpful in responding to emails on your behalf — something that takes can take six to eight hours of the day for some executives!
Communication is the crucial piece to ensuring your business functions smoothly and efficiently. However, proper communication is often the thing that takes up the most time for companies. From email, phone calls, prospective client meetings, and more, these basic communication tasks take up precious time in your day. If you hire a virtual administrative assistant for your construction company, you’ll have a dedicated resource available to help you stay connected and on top of your communication. Additionally, with virtual work, you’re able to hire an assistant that matches whatever time zone you prefer. This is helpful for non-traditional companies or industries that work hours outside of the usual 9 to 5
One of the biggest benefits of hiring a virtual assistant is the ability to shift their work depending on your needs. Since they are independent contractors and not full-time employees, you’re able to easily scale up their work if you need more hours of support from them. Or, on the flipside, if your need for their work decreases, it’s not a big deal to minimize the number of hours they work for you. Unlike a regular employee, you can be more efficient with your payroll spend and only utilize an admin when you truly have work for them to do.
You might not realize how a virtual administrative assistant can support you and help you grow your business. The benefits of hiring this kind of added help go even deeper than the ones outlined above. If you’re curious about how a virtual assistant can benefit you and your team, contact us at Virtual Construction Assistants to learn more. Our team will take the time to understand your needs and find the best fit depending on your business.